Document Controller - Climate Resilience Team

Staff and SupportWaterWater ManagementJunior

• South Jakarta

We are looking for someone who is structured, meticulous, proactive, and service-oriented, but who is also comfortable following up firmly with project teams when information or deliverables are outstanding.

The ideal candidate does not simply store documents. They understand the flow of project information and help ensure that the right document, with the right revision and status, reaches the right people at the right time.

What will you do

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The Document Controller is responsible for managing, organizing, tracking, and maintaining project and team documentation within the Climate Resilience (CR) Team in Indonesia. The role ensures that project documents, technical deliverables, correspondence, and other controlled information are properly recorded, distributed, stored, and retrievable throughout the project lifecycle.

The position will support Project Managers and technical teams in maintaining an efficient and consistent document management system, particularly for multidisciplinary engineering and consultancy projects.

• Maintain the project document control system and registers (numbers, titles, revisions, status, owners), ensuring the team always has the latest approved versions.
• Register, track, distribute, and archive incoming and outgoing project documents, keeping records of superseded revisions.
• Maintain deliverable registers and submission schedules, and flag upcoming or overdue submissions to Project Managers.
• Coordinate submissions to clients and external stakeholders, tracking comments, approvals, and resubmissions.
• Check documents before issuance for numbering, revisions, naming, formatting, and completeness, in line with standards such as ISO 19650.
• Work with technical authors and Project Managers to resolve documentation issues before submission.
• Maintain consistent electronic folder structures, ensure documents are retrievable, and support project close-out archiving.
• Prepare document status reports, assist with report compilation, and support proposal and tender documentation.

Where you will work

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You will be based in our office in South Jakarta, Indonesia, as part of the Climate Resilience Team. You will work closely with Project Managers, Project Controllers and project support staff, engineers and technical specialists, proposal teams, and other disciplines involved in multidisciplinary projects.

What you bring

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• Diploma or Bachelor's degree in Administration, Information Management, or a related field, with equivalent practical experience considered.
• Preferably 2–5 years of experience in document control, project administration, engineering consultancy, construction, infrastructure, or a similar project-based environment.
• Experience handling engineering or multidisciplinary project documentation is an advantage.
• Familiarity with Microsoft 365,…