Executive Assistant

Our client is a Singapore-based game and lifestyle products company. The role of the executive assistant is to assist 2 or more key executives (i.e. CEO and COO) in all administrative matters, including travel arrangements, meeting, appointments, and other logistical arrangements.

Responsibilities:

• Provide full spectrum of secretarial and administrative support to our senior executives (i.e. CEO)

• Serve as the first point of contact for all internal and external meetings/event arrangements

• Prepare meeting agenda, documentations, proposals and take minutes etc.

• Assist in vendor and contract management, research, and bill reconciliation

• Track documents, maintain spreadsheets, contact lists and files

• Ensure and maintain confidentiality of all appropriate communications and documentation

• Communicate daily with internal and external customers, prospects, partners and vendors with professionalism, courtesy and diplomacy

• Track, prioritize and assign all incoming communications, as necessary, to the appropriate persons for response

• Coordinate domestic and international travel arrangements and visas

• Assist in preparing monthly reports, budgets, comparison tables and strategic plans for management’s review and direction

• Compose, proofread and finalize correspondence, documents and board meeting materials

• Assist in handling shareholders and external stakeholders

• Work closely with other functions to provide support and plan team events as needed

Requirements:

• At least 5 years of full-time, administrative experience directly supporting 2 or…